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Responsibilities of a Show Secretary

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  • Responsibilities of a Show Secretary

    I am interested in a position with this title, and I am curious as to what this position requires?

    Thanks
    Chronicle of My Horse
    Secret Passage Ranch
    **a member of the
    Riders with Fibromyalgia & Adult Re-riders Clique

  • #2
    Recognized show or unrecognized?

    What discipline?
    Janet

    chief feeder and mucker for Music, Spy, Belle and Tiara. Someone else is now feeding and mucking for Chief and Brain (both foxhunting now).

    Comment

    • Original Poster

      #3
      Originally posted by Janet View Post
      Recognized show or unrecognized?

      What discipline?
      The ad did not state Recognized or not, but it did say it was for some of their shows (the barn) and not all of them.

      This is the listed disciplines: Hunter shows, Western Shows, Combined Tests and Jumper Shows
      Chronicle of My Horse
      Secret Passage Ranch
      **a member of the
      Riders with Fibromyalgia & Adult Re-riders Clique

      Comment


      • #4
        If recognized, you will be responsible for all the reports to the USEF- look at the rule book - as well as verifying membership numbers for horses and riders.

        For Dressage and Combined Tests you will be responsible for all the ride scheduling.

        For all disciplines, you will be responsible for making sure you collect all the entry fees.
        Janet

        chief feeder and mucker for Music, Spy, Belle and Tiara. Someone else is now feeding and mucking for Chief and Brain (both foxhunting now).

        Comment


        • #5
          For unrecognized, our show secretary/office staff:

          -collect entries and make sure all info is filled out correctly
          -confirm membership, coggins, etc.
          -transcribe entries onto class sheets
          -track points
          -prepare judges' cards before competition
          -confirm financials for each show and make sure all blank checks are filled out
          -make sure there are enough prize lists, entry blanks and other paperwork printed out before show

          that's what I can think of off the top of my head - I know there are lots of other tasks.
          http://www.tbhsa.com/index.html

          Originally Posted by JSwan
          I love feral children. They taste like chicken.

          Comment

          • Original Poster

            #6
            Originally posted by Janet View Post
            If recognized, you will be responsible for all the reports to the USEF- look at the rule book - as well as verifying membership numbers for horses and riders.

            For Dressage and Combined Tests you will be responsible for all the ride scheduling.

            For all disciplines, you will be responsible for making sure you collect all the entry fees.
            I assume there are forms to be filled out? Are those forms provided to me, do I have to register with the USEF to obtain them, what am I looking at?

            I have the knowledge to perform as a Secretary in the corporate world, can I relate that to this field? I enjoy horses, I enjoy being around all of these disciplines and I enjoy watching the shows.

            What type of resume should I use, I have 2. My corporate resume and then an equine resume which only displays my barn work.
            Chronicle of My Horse
            Secret Passage Ranch
            **a member of the
            Riders with Fibromyalgia & Adult Re-riders Clique

            Comment


            • #7
              What everyone else said Plus:
              You may have to take advance entries over the phone , the internet or by email.
              You need to be in the secretary booth all day, till the last exhibitor settles their account.
              USHJA has put together a guide that explains some of the forms and touches briefly on the reporting requirements.
              It also mentions who has to pay USEF/USHJA fees.

              http://www.ushja.org/content/program...ecy-guide.aspx

              Keep in mind that the show may belong to one of more local associations and you may need to report results to them as well.
              Plus NAL MS,WIHS,MACLAY,PHA etc. etc.

              The USEF forms are usually sent to the show with the competition packet but they are all on the internet.

              If it's an unrated show it will be easier as you won't have USEF reporting to deal with.
              Fan of Sea Accounts

              Comment

              • Original Poster

                #8
                Thank you guys, you've given me something to think about as well as questions to ask about the position.
                Chronicle of My Horse
                Secret Passage Ranch
                **a member of the
                Riders with Fibromyalgia & Adult Re-riders Clique

                Comment

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