• Welcome to the Chronicle Forums.
    Please complete your profile. The forums and the rest of www.chronofhorse.com has single sign-in, so your log in information for one will automatically work for the other. Disclaimer: The opinions expressed here are the views of the individual and do not necessarily reflect the views and opinions of The Chronicle of the Horse.



Forum rules and no-advertising policy

As a participant on this forum, it is your responsibility to know and follow our rules. Please read this message in its entirety.

Board Rules

1. You’re responsible for what you say.
As outlined in Section 230 of the Communications Decency Act, The Chronicle of the Horse and its affiliates, as well Jelsoft Enterprises Ltd., the developers of vBulletin, are not legally responsible for statements made in the forums.

This is a public forum viewed by a wide spectrum of people, so please be mindful of what you say and who might be reading it—details of personal disputes are likely better handled privately. While posters are legally responsible for their statements, the moderators may in their discretion remove or edit posts that violate these rules. Users have the ability to modify or delete their own messages after posting, but administrators generally will not delete posts, threads or accounts upon request.

Outright inflammatory, vulgar, harassing, malicious or otherwise inappropriate statements and criminal charges unsubstantiated by a reputable news source or legal documentation will not be tolerated and will be dealt with at the discretion of the moderators.

2. Conversations in horse-related forums should be horse-related.
The forums are a wonderful source of information and support for members of the horse community. While it’s understandably tempting to share information or search for input on other topics upon which members might have a similar level of knowledge, members must maintain the focus on horses.

3. Keep conversations productive, on topic and civil.
Discussion and disagreement are inevitable and encouraged; personal insults, diatribes and sniping comments are unproductive and unacceptable. Whether a subject is light-hearted or serious, keep posts focused on the current topic and of general interest to other participants of that thread. Utilize the private message feature or personal email where appropriate to address side topics or personal issues not related to the topic at large.

4. No advertising in the discussion forums.
Posts in the discussion forums directly or indirectly advertising horses, jobs, items or services for sale or wanted will be removed at the discretion of the moderators. Use of the private messaging feature or email addresses obtained through users’ profiles for unsolicited advertising is not permitted.

Company representatives may participate in discussions and answer questions about their products or services, or suggest their products on recent threads if they fulfill the criteria of a query. False "testimonials" provided by company affiliates posing as general consumers are not appropriate, and self-promotion of sales, ad campaigns, etc. through the discussion forums is not allowed.

Paid advertising is available on our classifieds site and through the purchase of banner ads. The tightly monitored Giveaways forum permits free listings of genuinely free horses and items available or wanted (on a limited basis). Items offered for trade are not allowed.

Advertising Policy Specifics
When in doubt of whether something you want to post constitutes advertising, please contact a moderator privately in advance for further clarification. Refer to the following points for general guidelines:

Horses – Only general discussion about the buying, leasing, selling and pricing of horses is permitted. If the post contains, or links to, the type of specific information typically found in a sales or wanted ad, and it’s related to a horse for sale, regardless of who’s selling it, it doesn’t belong in the discussion forums.

Stallions – Board members may ask for suggestions on breeding stallion recommendations. Stallion owners may reply to such queries by suggesting their own stallions, only if their horse fits the specific criteria of the original poster. Excessive promotion of a stallion by its owner or related parties is not permitted and will be addressed at the discretion of the moderators.

Services – Members may use the forums to ask for general recommendations of trainers, barns, shippers, farriers, etc., and other members may answer those requests by suggesting themselves or their company, if their services fulfill the specific criteria of the original post. Members may not solicit other members for business if it is not in response to a direct, genuine query.

Products – While members may ask for general opinions and suggestions on equipment, trailers, trucks, etc., they may not list the specific attributes for which they are in the market, as such posts serve as wanted ads.

Event Announcements – Members may post one notification of an upcoming event that may be of interest to fellow members, if the original poster does not benefit financially from the event. Such threads may not be “bumped” excessively. Premium members may post their own notices in the Event Announcements forum.

Charities/Rescues – Announcements for charitable or fundraising events can only be made for 501(c)(3) tax-exempt organizations. Special exceptions may be made, at the moderators’ discretion and direction, for board-related events or fundraising activities in extraordinary circumstances.

Occasional posts regarding horses available for adoption through IRS-registered horse rescue or placement programs are permitted in the appropriate forums, but these threads may be limited at the discretion of the moderators. Individuals may not advertise or make announcements for horses in need of rescue, placement or adoption unless the horse is available through a recognized rescue or placement agency or government-run entity or the thread fits the criteria for and is located in the Giveaways forum.

5. Do not post copyrighted photographs unless you have purchased that photo and have permission to do so.

6. Respect other members.
As members are often passionate about their beliefs and intentions can easily be misinterpreted in this type of environment, try to explore or resolve the inevitable disagreements that arise in the course of threads calmly and rationally.

If you see a post that you feel violates the rules of the board, please click the “alert” button (exclamation point inside of a triangle) in the bottom left corner of the post, which will alert ONLY the moderators to the post in question. They will then take whatever action, or no action, as deemed appropriate for the situation at their discretion. Do not air grievances regarding other posters or the moderators in the discussion forums.

Please be advised that adding another user to your “Ignore” list via your User Control Panel can be a useful tactic, which blocks posts and private messages by members whose commentary you’d rather avoid reading.

7. We have the right to reproduce statements made in the forums.
The Chronicle of the Horse may copy, quote, link to or otherwise reproduce posts, or portions of posts, in print or online for advertising or editorial purposes, if attributed to their original authors, and by posting in this forum, you hereby grant to The Chronicle of the Horse a perpetual, non-exclusive license under copyright and other rights, to do so.

8. We reserve the right to enforce and amend the rules.
The moderators may delete, edit, move or close any post or thread at any time, or refrain from doing any of the foregoing, in their discretion, and may suspend or revoke a user’s membership privileges at any time to maintain adherence to the rules and the general spirit of the forum. These rules may be amended at any time to address the current needs of the board.

Please see our full Terms of Service and Privacy Policy for more information.

Thanks for being a part of the COTH forums!

(Revised 1/26/16)
See more
See less

Instructors - In your barn do you have...

  • Filter
  • Time
  • Show
Clear All
new posts

  • Instructors - In your barn do you have...

    I am looking for ideas for a big white board in the barn aisle which shows what has been done for each horse by the rider each day of the week, and what tasks each rider has accomplished that week such as cleaned tack, cleaned wash rack, extra grooming, etc.

  • #2
    Sure! At my old training barn, there was a giant white board with every horse's name and 14 columns after. Initials for whom would ride each horse each day were entered in. So, if you were coming to ride your horse, you'd put your initials. If you were going to be gone, then you'd put the trainers. He would adjust as needed (assistant's initials, "L" for lounge). "T/O" was used for turn out days, also. The spaces were big enough to write two different things (ex: my horse went on the Exerciser/Walker "W" most mornings, plus he would be ridden in the afternoon).

    With two weeks listed, you could then fill in the next week before erasing the previous (everything was dated, so it was clear which section was which week). If a horse was gone to a show, we'd put a long "-----" through the days.

    There wasn't anything about tack cleaning, etc - but you could easily make one with those options as well. I did all the mane pulling / clipping for the barn & kept track of that on the board (checking horses off in order down the line as I filtered through - by the time I got to the end of the list, it was time to start again at the top!).

    Ours was hand-made I think (blank large white board with black electrical tape or sharpie to make the lines), but I've seen some large pre-marked boards in horse catalogs (you just wouldn't be able to customize).


    • #3
      When I was in charge of the schedule at my previous stable I had something similar to what you're talking about. It was basically a weekly calendar with all of the duties listed on the left side. In each row I would put the initials of whose day it was to do the task listed on the left side under which day they were scheduled to do it. When they accomplished it they erased their initials.
      My treasures do not clink together or glitter, they gleam in the sun and neigh in the night.


      • #4
        Not a trainer but my barn has 2 white boards. One lists all the horses and their activity for the day. R=Ride, L=Lesson, TO=Turnout etc. Riders don't fill it out in advance as a "request" but after the fact so that every horse's day is accounted for.
        There is a second board for staff to note what stalls have been done, along with other chores.
        There is also a blank white board for general messages like "Boarders, take your blankets home" or "Don't use the back pasture."
        Requests for schooling rides etc are usually written in the trainer's lesson/log book.
        F O.B
        Resident racing historian ~~~ Re-riders Clique
        Founder of the Mighty Thoroughbred Clique


        • #5
          All of the trainers I've been with have had whiteboards that list all of the horse's names and what they will be doing for the day- it has spaces for riding, lesson times, lunging, turnouts, even medications or vet appointments. Some even have spaces for the whole week. I always liked it because I could see exactly what my horse had done if I arrived after work and everyone was already gone.


          • #6
            Yep. The board keeps track of each horse and their turnout, lesson, and shoeing schedule. There are also two bulletin boards for people to post announcements, show schedules, etc.


            • #7
              Auto striping tape works really well for the lines.
              The Evil Chem Prof


              • #8
                As everyone else has said, been at many barns with whiteboards. Essential for keeping large barn straight at shows. Great for leaving notes to barn staff such as lost shoe, feed change, pasture change. Also great for keeping tabs on what horses have been worked and by who.
                A diagram of the layout of the facility with all pastures shown is perfect for showing which horses are in which pastures--and easily erasing the names is great for when horses are moved. Fantastic for lesson kids finding their mounts in a barn with 50 +/- horses and tons of pastures.


                • #9
                  I have a white board with feeding/turn out instructions for each horse, a calendar with all the shows listed (and dates when I am out of town/unavailable), general notes, and emergency numbers.

                  Once we have our new indoor arena up and going I am going to get another white board for posting "ride times". For example, it will show when arenas are open for hacking, lunging, lessons and when they are closed- like when I am riding and don't want to be bothered

                  Word of advice- if you have little kids then hide those markers! You will end up with drawings of barn cats and ponies all over your board or notes on the calendar with every prom, birthday, and Twilight movie premiers. And then all the kids play dumb.....


                  • #10
                    Originally posted by SkipChange View Post
                    A diagram of the layout of the facility with all pastures shown is perfect for showing which horses are in which pastures--and easily erasing the names is great for when horses are moved. Fantastic for lesson kids finding their mounts in a barn with 50 +/- horses and tons of pastures.
                    We have one like this... except it's magnetic and every horse's name is on a magnet. A stalled horse gets two magnets... red for day turnout, green for night, and blue magnets are the horses that live out. Then the stalled horses have their name in their stall (keeps track of the barn along with stall cards) and in their pasture.

                    I'd like to see each stall have a biweekly thing on it... so that we could write a few words on each day.
                    friend of bar.ka


                    • #11
                      Not an instructor, but I have two white boards in my barn.

                      One has a chart on it similar to what others have mentioned.....a grid with each horse's name going down and the dates going across, and then I abbreviate whatever I did with them that day (i.e. "R" for ride, "J" for jump, "LJ" for light jump, L for lunge, etc.). I fill in the chart on the white board and then also fill out a paper version which gets entered into excel on the computer so I can keep track of each horse's schedule long term. I used permanent black pen to draw the lines (tape would have been better). I couldn't find anything to buy that worked for me.

                      My second dry erase board is for notes to the farrier or the kids who help me hack my horses.

                      I absolutely could not live without either!
                      Flying F Sport Horses
                      Horses in the NW


                      • #12
                        Don't forget a whiteboard is only as good as the people that use it though - at one barn they had no whiteboard and they posted lesson assignments on an 8 x 11 sheet of notebook paper, but they did post faithfully every day.
                        A different barn had multiple whiteboards and they'd try to get organized, with the "map" of the farm horses etc, and then somebody would get loose with the dry erase pens and mess it all up, or horses would leave without being moved on the board, so for a while I had no horse assignment at all on the board, it was hang around and wait or assume I was on last week's horse. Remember to KISS! Keep it Simple!, then you'll get into the habit of using it and you can build on it from there.
                        Courageous Weenie Eventer Wannabe
                        Incredible Invisible


                        • #13
                          My barn has three whiteboards... one where staff/clients write down various things their horse needs to have done (clipping, bathing, non-emergency vetwork, flatting on X day, so on) and clients write days they are gone and messages to staff/instructors/trainers. Next board has each horse and whether they are going on the walker, turnout or being longed for the week. Last board has all locker assignments listed, show info and who's going on which days, and random quotes.

                          Old barn had whiteboards for each trainer (there were 3). Each trainer listed what their horse was doing that day and any special equipment they wanted used. It also listed any special meds, etc the horse needed. As the horses got ready and were worked, the horse was checked off. Made it easy to see what was left to do and who was supposed to do it.

                          Old old barn listed lessons, turnouts and various other activities on notebook paper, every day. I always wondered if the trainer got tired of drawing pictures of paddocks :P


                          • #14
                            Are you looking for a record of what HAS been done, or a place to put what will be done which changes daily or weekly?

                            A white board is best for the latter.

                            But the former needs to be permanent.

                            My old barn had a monthly calendar - big, like 2'x2' or so - with the days of the month going across (actually I think it was generic and she filled in the month and days), and then a column down the right side where she filled in each horse's name.

                            Every day she wrote, in code to keep things short, what was done with each horse and by whom. Lessons, or someone in particular rode a horse (mostly this pertained to boarders, but if a non-boarder rode a boarded horse, that was written, or if a boarder rode a schoolie for exercise, that was noted too), shots, farrier, turnout, etc.
                            The CoTH CYA - please consult w/your veterinarian under any and all circumstances. - ET


                            • #15
                              In my barn, each horse (all 18) has it's own white board attached to their stall. It is one of the monthly board. Each person is responsible to write down the horses activities. It works really well for the barn manager to see what everyone is doing. However all horses are privately owned. Some of them are used as "lesson" horses. There is also a separate white boards for general notes, a farrier and vets date board, one for the instructor to keep track of the lessons, one to keep track of stalls and paddocks and a responsible for feeding schedule.

                              It works really well because we are a co-op and all are assigned responsibilities. It allows everyone to know what is going on without have to talk to everyone.
                              Jacobson's Saddlery, LLC
                              Society of Master Saddlers trained saddle fitter


                              • #16
                                My barn has one of these

                                Everyone in the barn uses it, trainers, riders, grooms.

                                It is filled in every morning so people know what's going on with their horses for the day. It has all the horses names written in on the left side. If the horse is used in a lesson the then name of the rider and the time is listed next to the horses name (Ashley-12), if it's a hack the rider's name-H. Across the top it has stuff like t/o, lunge, meds, wrap front, wrap hind, etc. If your horse requires any of that stuff then it is marked with an x. It keeps every thing super organized. It's so huge that we sometimes write notes on it (like for birthdays, or to remember something).

                                Next to that we have a smaller white board where we write notes to the whole barn like about when horse show checks are due, vet work, any update that we feel is important. It's a great system.


                                • #17
                                  And as others have said, you can buy the striping materials pretty much right where they sell the white boards. My husband used to own a custom auto pinstriping business, so I got mine free

                                  The board I made had wide divisions for each day of the week in which I simply wrote the daily lessons and training rides for the week. I was not in charge of barn management, so didn't need the gridded detailed board.

                                  You'll be able to customize the board or boardS to the specifications of your barn and your business.
                                  (I did really like the idea of colored magnets, too..... saves all the erasing, but can get lost, be moved, etc...)

                                  The trick is to get in the groove and stick with it. NO system will work unless it becomes a system!!


                                  • #18
                                    Right now I am caretaking for a large number of foster dogs at our farm. BF and I quickly found we needed a board like that... and then decided we needed a second! I don't know how much would transfer to a horse facility, but our columns for foster dogs are:
                                    Crate #, Name (&breed), Date In/From, Age, Feed&Type, Vax/Medications, Notes.

                                    We have labeled every crate and every bowl with numbers and coordinate them. Makes it easier when you're feeding ALL the dogs and look at two nearly identical bowls full of food and think, "Now, is that Sparky's or Fido's???" In the notes section we say which dogs don't get along, clarify medication instructions, etc

                                    My goal for the board is for someone to be able to walk in off the street, look at the board and be able to: identify each dog, know which ones they can let out together, how much to feed them, administer correct medications, and to generally avoid mass confusion. Having 15 dogs, I want to know things will be under control if there's an emergency which takes us off the farm. OR if there's an 'emergency vacation' which results in our jetting off somewhere for a few days, haha!! (that alone is a good motivator to keep it updated!)