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  1. #1
    Join Date
    Nov. 8, 2006
    Location
    On the back of a horse somewhere in KY
    Posts
    1,119

    Default Jimmy Wofford Clinic, Lexington, KY Nov 3rd and 4th UPDATED

    Paperwork is ready!!
    Link here:
    http://www.landnequine.com/wp-conten...EntryForm.docx

    Facebook event:
    http://www.facebook.com/events/156344954502689/

    The first thread was "poofed" because I apparently violated advertising terms as it was assumed I would be profiting from hosting this clinic. Let me stress that I am trying to provide this clinic to attendees AT COST and not for personal gain. With that being said, hopefully I have appeased the moderators and we can continue conversing there as I still have lots of questions on how best to host my first clinic.
    Basic details are these (officially paperwork will hopefully be completed tonight):
    Dates: November 3rd and 4th, 2012
    Location: Lexington, KY
    Day 1: Gymnastics
    Day 2: SJ with a focus on XC
    Group 1: 2'6-3'
    Group 2: 3'-3'6
    Group 3: 3'6+
    Cost: Approximately $175/day (finalizing this number when I hear back on a total for travel expenses for Jimmy)
    Stabling: Free dry stall if clinic is paid in full 30 days prior
    Stalls, paddocks, parking, shavings, hay and limited accommodations all available. Please PM or preferably, contact me at landnequine@gmail.com. 23 spots available total each day, approximately 15+ already filled. Creating a Facebook group to which I will link as soon as it is up and running.

    So questions:
    What should I do regarding providing food/refreshments during the day? Lunch catered or boxed lunches with drinks available for purchase? We are quite a distance from town and I don't want anyone to go hungry or thirsty.
    Should I rent a PA system or a megaphone for Jimmy? Is that standard practice?
    Should I rent bleaches or request that participants bring chairs? I have no seating except upon the area fence. Hopefully we will be in the outdoor as the indoor is only 75x200 but I need to prepare for everything.
    Any suggestions that have made clinics run smoothly are appreciated. What are some nice extra touches that participants appreciate?

    Thank you all for your interest and I look forward to meeting each of you!
    Last edited by olympicdreams04; Jul. 31, 2012 at 10:59 PM.
    "Gallop as if you were to die tomorrow, jump as if you were to live forever."



  2. #2
    Join Date
    Aug. 12, 2009
    Posts
    1,782

    Default

    I wanna go!



  3. #3
    Join Date
    Jul. 9, 2002
    Posts
    392

    Default

    I think it would be easier on you if the participants just brought chairs. Assuming I make can make, I plan to bring some water in snacks, but maybe we could chip in with you to have some available as well. Maybe take up an order for the boxed lunched ahead of time. Hmm, not sure on the sound system. Maybe others can speak up on that.



  4. #4
    Join Date
    Jan. 14, 2006
    Location
    Nashville, TN
    Posts
    3,944

    Default

    We had a PA for our last clinician and set it up but never used it.

    We could have definitely used one last year in Nov for Kyle... windy and cold and no one could hear. We all followed him around like ducks straining to hear him.

    Provide water and take orders for boxed lunches from panera or similar. It's a lot easier that way and people can eat while they watch.

    Participants can bring chairs.

    Don't forget insurance!



  5. #5
    Join Date
    Aug. 11, 2000
    Location
    Chantilly,va.
    Posts
    10,786

    Exclamation tips

    PA system, yes!boxed lunches would be nice, ask for any special needs, can't/ won't eat certain foods on the application form; if you know the choices available get a head count now, before the day;bringing their own chairs is probably easiest. Jim used to like to start with a classroom session which, called for a black/ grease board he can draw on. Ask about that; good luck, I'm sure it will go well If you can provide him with a cold beer a the end of the day; he will be happy!
    breeder of Mercury!

    remember to enjoy the moment, and take a moment to enjoy and give God the glory for these wonderful horses in our lives.BECAUSE: LIFE is What Happens While Making Other Plans



  6. #6
    Join Date
    Jan. 16, 2002
    Location
    West Coast of Michigan
    Posts
    36,312

    Default

    Yes to Panera catering! I did that for our tailgating group at Rolex and it was great.

    Excited!
    Click here before you buy.



  7. #7
    Join Date
    Jan. 14, 2006
    Location
    Nashville, TN
    Posts
    3,944

    Default

    Also, the mods have never run a clinic if they think there is actually any PROFIT, unless I'm just doing it wrong.



  8. #8
    Join Date
    Nov. 8, 2006
    Location
    On the back of a horse somewhere in KY
    Posts
    1,119

    Default

    Keep the suggestions coming! November in KY can be pretty temperate in my experience but sometimes you just never know. It usually snows around the first of December but we shouldn't be in any danger of the cold white stuff the first weekend in November. It is often windy on our hill though and I do worry about everyone being able to hear. Will investigate this further . If asking everyone to bring chairs seems fair, that is really the best option. DW, did you have Panera come to you or pick up boxed lunches from them? Lauren, horses and profit? Mods must be kidding!!
    "Gallop as if you were to die tomorrow, jump as if you were to live forever."



  9. #9
    Join Date
    Jan. 16, 2002
    Location
    West Coast of Michigan
    Posts
    36,312

    Default

    I picked up the Panera since the KHP was outside of their delivery area.

    But depending on ride times I would not mind helping to shlep stuff.
    Click here before you buy.



  10. #10
    Join Date
    Nov. 8, 2006
    Location
    On the back of a horse somewhere in KY
    Posts
    1,119

    Default

    Updated with Details, Entry Form, and Release!
    "Gallop as if you were to die tomorrow, jump as if you were to live forever."



  11. #11
    Join Date
    Jun. 10, 2011
    Location
    SE Michigan
    Posts
    87

    Default

    Do you have any auditing information available?? (If it's possible)



  12. #12
    Join Date
    Jan. 16, 2002
    Location
    West Coast of Michigan
    Posts
    36,312

    Default

    My entry is in the mail!
    Click here before you buy.



  13. #13
    Join Date
    Aug. 4, 2009
    Location
    MD
    Posts
    4,020

    Default

    I do believe Jimmy may have a sound system he uses.

    Food @ every Jimmy clinic or Stephen Bradley, Collen Rutledge I have participated or had my horses in, the Hosts usually set up a table w/ gratus snacks, fruit, water and in cold weather a few crock pots of hot soup you can sort of slurp from a cup along w/ bowls of trail mix or Granola/energy bars. Cofee, hot chocolate etc.

    You will be so busy riding and when a group is done clinician takes a potty /snack break and moves along to next. Not much food social time.



  14. #14
    Join Date
    Nov. 8, 2006
    Location
    On the back of a horse somewhere in KY
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    1,119

    Default

    @creekridge: auditors welcome and free, please bring your own chair.
    @DW: will keep an eye on the mailbox!
    @judy: Jimmy has a rudimentary sound system but I am going to research other options. Thanks for suggestions on food and timing. I will probably have groups from 9-11, 12-2, and 3-5 unless Jimmy prefers not to have breaks. Hopefully this will allow a little time for a breather for everyone, ring dragging, jump resetting, and social time.
    "Gallop as if you were to die tomorrow, jump as if you were to live forever."



  15. #15
    Join Date
    Sep. 16, 1999
    Location
    Ohio: Charter Member - COTH Hockey Clique & COTH Buffy Clique
    Posts
    9,143

    Default

    I SOOO want to go but not sure yet that the youngster I'm riding will be up for the 2'6"-3' group. I'm hopeful but not quite enough yet to spend a few hundred on it. Keep me posted as you get entries though... might take a chance as it gets closer (of course my plan was to do Octoberfest with him so that would be trailering to KY 2 weekends in a row... hmmmm)
    ************
    "Of course it's hard. It's supposed to be hard. It's the Hard that makes it great."

    "Get up... Get out... Get Drunk. Repeat as needed." -- Spike



  16. #16
    Join Date
    Nov. 8, 2006
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    On the back of a horse somewhere in KY
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    Default

    Will do, tle. These groups are sort of parameters right now and I will tailor to individual needs as much as I can. You could always stay in KY for both and a little mini-vaca. Keeneland will be running.
    "Gallop as if you were to die tomorrow, jump as if you were to live forever."



  17. #17
    Join Date
    Nov. 8, 2006
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    On the back of a horse somewhere in KY
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    Default

    Riders, please give me a heads up if you are interested in 3'3-3'6+. Right now clinic is over half full with only two riders above 3'. I will cater groups to demamd but just trying to gauge if there will even be sufficient interest to merit an UL group.
    "Gallop as if you were to die tomorrow, jump as if you were to live forever."



  18. #18
    Join Date
    Nov. 28, 2011
    Location
    Upatoi, GA
    Posts
    622

    Default

    I just mailed my entry yesterday... yet another measly fence jumper!! We would love a 2'6-3ft group
    Founder & President, Dapplebay, Inc.
    Creative Director, Equestrian Culture Magazine
    Take us to print!



  19. #19
    Join Date
    Jan. 16, 2002
    Location
    West Coast of Michigan
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    Default

    Did you get my entry? I signed up for 3'-3'6". If my trainer comes (she wants to but is not a plan-ahead type, LOL) she'd do the 3'6"-and-up group.
    Click here before you buy.



  20. #20
    Join Date
    Nov. 1, 2010
    Location
    VA
    Posts
    1,362

    Default

    Jimmy does have a sound system. Why not ask him if it will be suitable for your needs?



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